职位描述：
Position: Executive Assistant
Location: IEN Insitution (Tongji & ECNU)
Responsible to: Manager of IEN English Shanghai, IEN Headquarters in Shanghai
Position requirements：
1. College graduated or above. One year or more work experience preferred.
2. Basic Knowledge of accounting and HR management.
3. Familiar with computer operation, financial software & office equipment.
4. A good command of English, especially excellent in Spoken English.
5. Good team player with strong interpersonal & coordination skills.
6. Self-motivated with a strong sense of responsibility
7. Strong service-orientation
Salary range:
Starting from RMB2000 per month, to be reviewed after 3 months’ probation
Principal Accountabilities:
Ensure the most effective and efficient management & functioning of the IEN Tonji & ECNU office by:
1. Providing confidential administrative support for the IEN Tongji & ECNU operation.
2. Arranging relocation & settlement for staff and guests in line with IEN policies and delegations.
3. Negotiating & maintaining housing contractual arrangements for IEN Staff.
4. Arranging & co-coordinating work visa related matters on behalf of IEN staff.
5. Coordinating information & implementing procedures relating to the Chinese Foreign Affairs departments with the relevant Departments of Tonji & ECNU University & liaising with the local Chinese authorities in relation to obtaining Foreign Teacher’s work Visa’s, Residence Permits, Foreign Expert Certificates, Foreign currency exchange & Medical certificates.
6. Liaising with the various departments of Tonji & ECNU University in relation to obtaining Student Information, Classroom allocation, Tonji & ECNU University Equipment Maintenance, Tonji & ECNU University Timetabling & other areas as deemed necessary by the EM (Education Manager).
7. Preparing & maintaining accurate records including ;
• recording, collecting & collating information of staff working/teaching hours
• recording & distribution of minutes of all Staff & Institutional Meetings attended
• recording, collating & updating of Student records including, student details, enrolments, exam & test results
8. Drafting or translating routine correspondence, actively managing the flow of correspondence and communication to and from the IEN Education Managers office
9. Providing word processing, excel spreadsheet & data entry support, thereby maintaining appropriate hardcopy & computerized records of the operational & accountability reporting details as required by IEN Group Headquarters & the IEN Tonji & ECNU office.
10. Managing & coordination of ;
• office supplies & equipment
• the provision of refreshments
• stocktaking & management of office & teaching consumables
• the printing of teaching and learning materials
• the photocopying & coordination of student exam materials
11. Other responsibilities as required by the IEN Education Manager.
Financial Accountabilities:
Ensures that IEN maintains its profitability by:
1. Maintaining a cash book reconciliation as required by the Accounting Department Manager at IEN Group Headquarters.
2. Providing to the Accounting Department Manager of IEN Group regular reports as required on expenditure, banking, property leases, assets, student name lists, HR issues & related matters.
Management Accountabilities:
Maximizes the benefits of good customer relations and contribute to the professional standing of IEN by:
1. Assisting the EM in his/her relationships with IEN’s partners, the public, clients and the media
2. Developing and maintaining a strong relationship with IEN’s partners, teachers and clients.
3. Assist in organizing special events.
4. Dealing promptly and effectively with all enquiries to the IEN Hangzhou office.
5. Consistent & detailed reporting of all IEN related affairs to the EM
6. Teaching Foreign Teachers Mandarin.
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