职位描述：
JOB PURPOSE
Provide host services to visitors as well as other correspondences at the reception desk, which help in maintaining a good “ First Impression” of the Company
PRINCIPAL RESPONSIBILITIES
- To ensure a friendly and helpful reception to all the visitors and incoming calls and set up a good image for our company, screen calls and take message if any
- Responsible for air ticket, train ticket booking, ensuring it is according to company’s travel policy, collecting the receipt of ticket when prepares for monthly reimbursement, and allocating the expense to every cost centre
- Responsible for domestic and international mail’s sending and dispatching, as well as letter, newspaper, sample, DHL and so on, and preparing for claim according to each cost centre
- Arrange accommodation for visitors, including airport pickup(if any), hotel reservation, vehicle arrange from hotel to office, lunch or dinner, etc, and pay attention to who will take this expenditure
- Allocate the telephone bill to each cost centre monthly and payment requisition
- To order the office stationery according to each dept.’s requirement, and prepare for monthly expense allocation
- To collect reservation of the meeting room, and to ensure the meeting rooms are available, clean, the facilities in which are on work situation
- Keep all stationery, projector, conference call equipment, if someone borrows it, make registration
PERSONAL SPECIFICATION
- Associate degree or above
- Good telephone skills and communication skills
- Pleasant and amiable
- An attention to details
- Good sense of services
- Fluent English and Mandarin proficiency
- PC literate especially in MS office applications
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