比尔及梅琳达·盖茨基金会北京代表处招聘Receptionist

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Guided by the belief that every life has equal value, the Bill & Melinda Gates Foundation works to reduce inequities and improve lives around the world. In developing countries, it focuses on improving health, reducing extreme poverty, and increasing access to technology in public libraries. The Bill & Melinda Gates Foundation has been working with the China Ministry of Health to support an innovative, collaborative public health program in China .

Due to the expansion of our program, the Foundations Beijing office is recruiting for the following job vacancy:

POSITION TITLE:Receptionist, BMGF Beijing Office

BASIC FUNCTION:

The person in this position will provide secretarial and administrative support for the Beijing office.

DUTIES AND RESPONSIBILITIES:

Receives phone calls, takes messages, and is aware of the travel itineraries of staff in order to appropriately direct and return calls and inquiries.
Receives visitors, directs visitors to the person concerned. Provides secure storage for visitors luggage and coats.
Operates & manages the telephone switchboard and updates appropriate telephone greetings; ensures all telephone lines run without any interruption.
Updates China office contact list for all staff.
Dispatches daily mail through facsimile, Post Office, special courier service and DHL on a weekly basis; Registers and distributes all in-coming & out-going mail.
Manages calendars for office meeting rooms. Sets up meeting rooms before meetings.
Maintains organizational publications, magazines, brochures, flyers, etc in a neat, orderly, user friendly and secure manner in the reception area.
Assists the Administrative Officer in procurement of office supplies.
Sends out security report weekly to HQ.
Provides secretarial support, such as facsimile, photocopying, printing, and filing documents in the Beijing Office.
Translates documents as required.
Performs other relevant duties assigned by the supervisor.

KNOWLEDGE, SKILLS AND ABILITIES:

Experienced in the usage of computer software programs, such as MS Products (MS NT and MS Office); good typing skills in both Chinese and English.
Fluency in English and Chinese, both oral and written.
Good self-management and planning skills.
Ability to work with others effectively. Pleasant personality.

MINIMUM RECRUITMENT STANDARDS:

Bachelors degree or college diploma in Business Administration, English, Secretarial Skills or related field.
2-4 years of relevant experience as an office assistant, secretary, or receptionist is required.
Prior experience working with international organizations or multinational companies would be useful.

TO APPLY:

Please send us a fax or email and write “Application for Receptionist position” in the subject line.
Include a letter of intent and a copy of your English CV in your email application.
Provide the names and numbers of three people who are familiar with your work.
Please indicate if your current employer can be contacted for reference.
Applications must be received by May 16, 2008.

Email: china@

Fax: +86 (10) 5811 1999 [attention: HR for BMGF Beijing ]

Please indicate the position you are applying for.
Please send your resume only in plain text.
Please write/paste all words in body of e-mail, DO NOT attach any files.
Please indicate that you are responding to !

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