One Top 500 Company Recruiting Assistant to VP

标 题: One Top 500 Company Recruiting Assistant to VP
发信站: 水木社区 (Mon Jun 16 15:49:50 2008), 站内

JD:

Assist Vice President Operations

 Schedule and organize Vice President’s business trip and conference;

 Prepare expense reports for Vice President’s frequent trips;

 Prepare presentations and reports and review materials for Vice President;

 Interpret for customer’s and supplier’s meetings along with negotiations;

 Support communications during Vice President’s business trips;

 Coordinate reporting and meeting schedules and manage VP’s calendar;

 Coordinate with colleagues in other offices on behalf of Vice President;

 Act as Vice President’s eyes and ears to improve his understanding of staff’s behaviors;

 Periodic activity reports consolidation for headquarters executive staff;

 English and Chinese translation of documents;

 Organize and administer office filing system and computer file management;

 Assisting Vice President in dealing with daily work and other special affairs;

 Bridge communication gap between foreign Vice President and local staff;

 Record, monitor and facilitate approval requests from Crane sites;

 Provide support to VP Ops to write and submit reports on time;

 Provide support when necessary to all members of Operations team;

 Responsible for dealing regularly with highly confidential information in maturely manner;

 Office Supervisor

 Oversee Shanghai office spend; measure and report spending trends; look for opportunities to reduce spending; source vendors & negotiate admin contracts, e.g. office equipment, hotel, travel agency, cleaning service, car rental, etc. ;

 Oversee the administration affairs in Crane Shanghai office, supervise Receptionist;

 Oversee office housekeeping; carryout frequent audits; escalate poor standards; supervise Aiyi;

 Look out for and support compliance with Crane Ethics policies;

 Oversee Shanghai office safety standards and office security;

 Oversee office sublease agreements;

 Establish standard working, processes and practices across all Crane units located in the Shanghai office;

 Develop office working codes to continually improve professionalism and image to customer;

 Liaise with the Huaihai Plaza Management office;

 Receive VIP visitors and provide logistic support; coordinate travel arrangements for oversea visitors;


 Others

 Provide support to all Crane China Managers with the same expectations and the specific requirements detailed above;

 Identify and carry out any other duties necessary to ensure effective performance of the VP Operations, Crane China Operations team, Crane Shanghai office and generally the effectiveness of any of the Crane China teams;

 Promote the professionalism of Crane China at all times;

 Perform incident notification and escalation to ensure problems/requests/issues are communicated effectively and receive proper management attention;

 Requirements/Qualifications:

 University graduates, preferred majoring on administration management or English language;
 About 3-5 years experience of admin/secretarial support, experience as an Administration Supervisor or Assistant in multi-national firm is preferred;

 Strong PC skills: MS Word, Excel, PowerPoint, Outlook;

 Excellent command of English, good oral English is a must;

 Desired personality: energetic and proactive attitude, good team player, strong communication skills, good at organizing, can work independently without intensive guiding;

 Exhibit confidence and mature in dealing with high level management;

 Willingness to travels as required.

If you are interested , pls kindly send your email to Sylvia.gu@

thanks!

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