上海奥美广告有限公司

Job Summary:

Support talent management initiatives;
Communicate with the talent on continuous performance improvement, employment questions and problems;
Communicate Ogilvy’s procedures regarding employment, expectations, job requirements, benefits, and other employment conditions;
Conduct appropriate interviews with Junior/Middle level candidates and discover to understand the candidate’s expectations, objectives, and related requirements;
Investigate talent concerns/complaints, contact employee relations, and communicate with (S)TRM to follow up;
Solicit, receive, and process talent requests in a timely manner;
Conduct group TR programs;
Perform the duty of Assistant role when necessary occasion.

Functional Operation:

1.Recruitment & Hiring

Conduct phone interviews and/or face-to-face interviews for Junior/Middle level staff;
Arrange important interviews for hiring managers and (Sr.) TRM, (Associate) TRD;
Follow up recruiting process and keep close communication with hiring managers;
Trace interview record;
Communicate with Junior/Middle level candidate about the offer;
Prepare hiring request forms, labor contracts and related documents;
Cycle board update and coordinate with other department about the on board preparation;
Conduct background and reference checks.

2.New Staff Induction

Prepare welcome package and make sure it’s in place on each on board date;
Prepare first day orientation schedule and be the felicitator and presenter;
Ask for relevant personal information for welcome letter;
Coordinate with team leaders of new staff to do job/team structure introduction;
Prepare welcome letter on the 1st day of the new staff;
Collect all the documents from the staff and keep record;
Remind supervisor do probation review, collect and check the review feedback.


3.Staff Record Management

Key in staff information to all the database in a timely manner;
Renew database as soon as changes happen;
Update team structure with (S)TRM’s instruction;
Prepare Monthly TR status report and other staff statistics reports;
Keep updating alumni database and keep contact with the alumni..

4.Intern/Contractor management

Prepare intern/contractor contract and related documents;
Coordinate and supervise intern/contractor’s check in and check out;
Update intern/ contractor list;
Prepare monthly fee applications for intern/contractor

5.Expatriate and Local Staff Permit/ Visa

Handle Expat. visa, working permit, resident permit and insurance issue;
Handle Expat moving and house searching related issue;
Handle local staff business visa application;
Handle work & living permit issues for local staff.

6.Performance Appraisal

Assist in rolling out performance review name list, prepare and dispatch review form;
Follow up the appraisal process, trace and collect feedbacks;
Check and keep appraisal record

7.Training

Update and maintain training database, esp. Online University;
Support on training facilitations.

8.Other HR Operations

Support (Senior) Talent Resources Manager on preparing monthly promotion announcement;
Preparing poster of promotion announcement;
Assist resigned employee in going through check-out process;
Support on employee internal transfer;
Take part in resigned employee exit interview;
Support on preparing all kinds of HR report, such as Acid Test Report, Exit Interview Report, etc.;
Implement group TR programs with the instruction from TR leaders;
R Drive maintenance;
Update TR-Online resources.

Professional Skills

1.Communication

Handles difficult personnel issues with sensitivity;
Is able to deal with information in a confidential manner at all times;
Builds good relationships with suppliers of HR services.

2.Financial management

Is able to complete basic financial administration required within the department

3.Technical Expertise

Is able to implement HR administration procedures including
Recruitment
Induction
Performance management
Training
Compensation and Benefits
Leavers
Understands and is able to use all of the Windows applications at a basic/intermediate level;
Maintains database systems containing employee information;
Is able to produce and analyse reports and make recommendations based on employee information;
Understands the importance of keeping up-to-date employee records and files.

奥美广告于1948年创立，目前在100个国家有359个办事处，为全世界第六大代理商，以创意见长，并为客户制作具销售力的广告。

广告的最终目标就是销售产品，而品牌正是介于产品与使用者之间的关联，我们笃信品牌对销售所能产生的强大影响力，为了帮助客户建立一个让消费者足以信赖的品牌，我们有一套独特的思考和工作方式来达成此目标，称之为“360度品牌管家”。

我们所作的每一则广告都是建立品牌长期投资的一部份。