上海奥美广告有限公司

Job Summary
Assist in talent management initiatives
Clear of the Talent Resources Plan with the objective of supporting individual and organizational growth.
Keep active communication within the staffs to know employees’ questions and problems
Be sensitive to staffs’ concerns/complaints, help keeping employee relations, and follows-up appropriately.
Solicit, receive, and process talent requests in a timely manner.
Assist in training arrangement or other company activities.

Functional Operation

Recruitment

Screen resumes, update talent pool, arrange written test;
Arrange interviews for hiring managers and (Sr.) TRM, (Associate) TRD;
Follow up recruiting process, send out thank you/rejection letters in a timely manner;
Maintain interview record and creative work;
Support campus recruitment;
Assist in referral record and dispatch resumes;
Keep basic contact with recruitment website or headhunters;
Conduct background and reference checks.

New Staff Induction
Prepare welcome package and make sure it’s in place on each on board date;
Ask for relevant personal information for welcome letter;
Coordinate with team leaders of new staff to do job/team structure introduction;
Prepare welcome letter on the 1st day of the new staff;
Collect all the documents from the staff and keep record;
Prepare monthly New Staff Announcement;
Prepare Probation review form, remind supervisor do the review, and collect review feedback.



Staff Record Management
Key in staff information to all the database in a timely manner;
Renew database as soon as changes happen;
Update team structure under TRM’s instruction;
Prepare Monthly TR status report and other staff statistics reports;
Keep updating alumni database

Intern/Contractor management

Prepare intern/contractor related documents;
Coordinate and supervise intern/contractor’s check in and check out;
Update intern/ contractor list;
Prepare monthly fee applications for intern/contractor

Expatriate and Local Staff Permit/ Visa

Assist in expatriate document collection for Visa, Working Permit, Resident Permit and Insurance etc.;
Handle local staff business visa application;
Handle work & living permit issues for local staff

Performance Appraisal

Assist in rolling out performance review name list, prepare and dispatch review form;
Follow up the appraisal process, collect feedbacks;
Keep appraisal record

Training

Update and maintain training database, esp. Online University database;
Support on training facilitations.

Other HR Operations
Support (Senior) Talent Resources Manager on preparing monthly promotion announcement;
Assist resigned employee in going through check-out process;
Support on employee internal transfer;
Coordinate with Red Works to do name card printing;
Preparing invitation letters or non-salary employment certificate;
Implement group TR programs with the instruction from TR leaders;
Team Administrative work;
R Drive maintenance;
Ogilvy souvenirs

Professional Skills

Communication
Keep close contacts with staffs, especially junior to middle to know their needs and seek for improvement all the time
Constantly promote Ogilvy culture and communicates it wherever and whenever possible.
Show the initiatives to HR policies, especially on its implementation.
Keep contacts with external HR providers, legal consultants and recruiters to improve the HR product

Financial management
Work with related finance staffs on providing HR related data

Technical Expertise
Effectively use HR system to provide data and reports
Identify the need for employee databases and systems and manages their implementation and on-going delivery

奥美广告于1948年创立，目前在100个国家有359个办事处，为全世界第六大代理商，以创意见长，并为客户制作具销售力的广告。

广告的最终目标就是销售产品，而品牌正是介于产品与使用者之间的关联，我们笃信品牌对销售所能产生的强大影响力，为了帮助客户建立一个让消费者足以信赖的品牌，我们有一套独特的思考和工作方式来达成此目标，称之为“360度品牌管家”。

我们所作的每一则广告都是建立品牌长期投资的一部份。