[上海]惠普公司

2.HP Software-Admin Intern

Description

Responsible for performing general administrative support tasks involved in an organization. Responsibilities include assisting supervisory and nonsupervisory employees with various administrative support tasks. These tasks may include, but are not limited to, general filing and records maintenance, compiling data for reports, assisting with administrative tasks associated with the cost center(s) budget(s), scheduling appointments and meetings, calendar maintenance for one or more employees, answering/screening telephone calls, preparing expense reports, preparing/editing presentations, making travel arrangements, distributing mail, greeting/escorting visitors, assisting new employees, duplicating, and other established general administrative tasks. Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company. May assist in supporting the general administrative work for one or more professional employees other than the direct supervisor. The work performed by these employees is predominately general administrative in nature, as opposed to specific administrative tasks that are directly related to a specialty functions e.g., marketing, engineering, human resources, etc. Acquires job skills and becomes familiar with company policies and procedures to complete routine assignments/tasks. Basic understanding of the general/technical aspects of the job. Works on assignments that are routine in nature where limited judgment and/or minimal problem resolution is required. Allocates own time efficiently as detailed by supervisor. Normally receives detailed instructions on all work. 

Qualification

Education and Experience Required: 

High school education or equivalent. Up to 6 months of prior general administrative experience, or equivalent college level education, required. 

Critical Competencies to Drive Business Results: 

Scheduling/Meeting Coordination

Collaborates with administrative seniors to ensure that management time and access are accurately coordinated 

Ad Hoc Assignment Management and Execution

Leverages understanding of HP organization and processes to plan and implement specialized assignments 

Office Ambiance Management

Exhibits a solicitous and welcoming demeanor that facilitates visitor requests and contributes to the overall professional character of the workplace 

Operations Acumen

Applies understanding of HP operations to support management effectiveness and responsiveness 

Organizational Systems, Tools & Methods

Applies HP planning & productivity tools/processes to manage work 

Communication

Clearly and effectively communicates with others in the business setting (customers, management, reports and colleagues) 

Conflict Management

Harnesses conflict creatively as an opportunity to better understand and/or improve a situation or relationship, and effectively resolves outstanding issues 

Continuous Improvement

Actively seeks out opportunities to improve business and operational processes/procedures 

Meeting Management

Effectively organizes, drives and controls virtual and face-to-face meetings such that agenda and action items are clearly understood by participants, and meeting outcomes are productive 

Priority Setting/Time Management

Demonstrates time management sensibilities when scheduling, allocating and prioritizing commitments 

Problem Solving

Approaches problems in a rational manner using sound strategies that ensure comprehensive understanding and effective resolution