[北京]ICF International

ICF International - China is seeking an administrative/project assistant candidate to join our Beijing office.  ICF International is a global professional service firm, established in 1969 in the Washington DC area.  ICF has been consulting in China for 17 years in energy, climate change, environment, and infrastructure for public and private sectors.  

Interested candidates can send English and Chinese cover letter and CV to:  china@icfi.com.  No phone calls accepted.

Position:  Administrative/Project Assistant

Responsibilities

The Administrative assistant position will be responsible to perform office administrative, bookkeeping, and project support work.  Time spent in each area is approximately 1/3.  Duties as listed as follows.

Administrative Support

•     Office management including reception, phone answering, deliveries, supplies, and etc.

•     Manage office support vendors and suppliers including IT and translation vendors.

•     Assisting in travel and meeting arrangement

Bookkeeping Support:

•     Collecting and organizing bills and invoices

•     Coordinating monthly reimbursement forms for staff

•     Working with professional accountants and ICF international accounting staff on regular collection, organization, and transmission of required financial data.

•     Assisting in putting together monthly payroll, in coordination with ICF Corporate.

•     Assisting in monthly cash flow estimates, in coordination with office director.

•     Coordinating with ICF corporate, office director, and HR vendor on basic HR issues such as benefits, employment paperwork, leave accruals, and etc.

•     Oral and written English communications to ICF international accounting staff including translation and coordination of banking and other accounting paperwork.

Project support:

•     Perform Chinese and English research and project assistance tasks for the US-China Sustainable Buildings Program, China Greenhouse Gas Inventory Support Project, Low Carbon City Project, and other projects.

•     Maintain office contact database and send out newsletters.

•     Assist in conference/workshop organization.

•     Assist in correspondence, document, and presentation preparation.

•     Assist in translation review.

Competencies

•     Ability to speak and write clearly and effectively in Chinese and English.

•     Interested in and/or committed to climate change, energy, and environmental issues.

•     Good understanding of office administrative and bookkeeping procedures

•     Ability to pay attention to details and produce accurate work products

•     Ability to respond to changing requirements and assignments given

•     Willingness to keep abreast of new developments in the administrative and climate change field

•     Ability to draft/edit a variety of correspondence and other communications, reports etc,

•     Ability to establish and maintain effective working relations in a multicultural and environment.

•     Ability to plan own work and manage conflicting priorities and deliver assignments in a timely manner.

________________________________________

QUALIFICATIONS

Education

Completion of a 3-year or 4-year university degree is required. Supplemental training in office management, bookkeeping, accounting or other relevant field is an advantage.

Work Experience

Minimum of two years working experience in office administration, accounting/bookkeeping, project assistance, or related field. Experience with international company is an asset.

Languages

Fluency in oral and written English and Chinese is required.

Other Skills

Excellent computer skills (MS Word, email, and internet) are required.  Excel and power point skills are an advantage.