[北京]世界自然基金会

WWF, the global conservation organization that has been working in China for 31 years, is looking for a highly skilled professional to be a Contract Associate for the Conservation Biodiversity and Operations in WWF China Programme Office to be based in Beijing. This position will report to Senior Monitoring & Evaluation Officer of Operations team.

                                           Contract Associate (Beijing)

                                                合同管理助理(北京)

 Functions:

·         Act as the single point of contact within CPO to administer the signoff process for all contracts requiring a signoff in Beijing.

·         Work with Senior M&E Officer to manage training and meetings such as conservation eight-must-win quarterly and annually (APMS&SPMS) review, Business Operation Team (BOT) meeting, and Project and Program Management Standard (PPMS) training.

Main Responsibilities:

·         Manage the end-to-end process of the contractual signoff process. (At present there are approximately 900 contracts within the CPO requiring signoff, see next page for details on proposed process)

·         Act as the single point of contact within CPO to administer the signoff process for all contracts.

·         Route the contract for signoff through the various signoff authorities, including the signoff authority when DOA is in place

·         Track progress of all contracts and publish the contract database on the P: drive for all staff to understand the status of their submitted contracts.

·         Provide monthly reports on number of contracts signed off and identify potential delays and improvement processes.

·         Work with Senior M&E Officer to assist in setting meetings and training, which may includes BOT, APMS&SPMS review and PPMS training.

·         As the role evolves we will look to add the following responsibility: Uploading the contractors/vendors information into Oracle and maintain the Oracle information & reconcile the Oracle information with the contract tracking database each month for accuracy purpose, and to maintain our 3rd party contractee and vendor database.

·         Complete other activities as requested by your supervisor.

Working Relationship:

·         This role requires working with all operational teams requiring signoff of contracts.

·         Daily contact with Administration, finance, operations team and other department and conservation programme staff and field offices to meet their contract signoff needs;

Qualification:

·         Bachelor’s degree in a related field from advanced universities

·         At least one years working experience in Administration or related fields

·         With experience in international NGO is preferred.

·         Basic understanding of contracting and financial administration

·         Able to work independently

·         Very well organized, and able to multi-task

·         Basic English Spoken and Written Skill

·         Commitment to the WWF mission and belief in WWF values, which are: passionate, optimistic, challenging, inspiring, credible, accountable, persevering and delivering results

Contact information:

·      Candidates should send a cover letter, CV in English and Chinese to hr@wwfchina.org.

·      Please indicate the applying position in title, salary expectation and send them in attachment.

·      Application deadline: 15, September, 2011