[上海]500强知名快消公司招聘Team Executive Assistant

【全职】500强知名快消公司招聘Team Executive Assistant
Location: Shanghang
Email: 528.intern1@

Key Responsibilities:

• Type drafts, articles, reports, proposal, charts and a variety of correspondence using electronic word processing equipment
  
  
• Arrange and confirm travel reservations, selecting an economical and time efficient mode of transportation and lodgings.
• File expense reports in SAP and maintain proper supporting for the team (Fin / Tech / Supply Chain director)
• Track and report travel expenses against budget
• Maintain team travel schedule
• Support team to raise Purchase Order, communicate with finance and procurement departments to track and communicate the status of purchase order
• Maintain vendor database and set up intercompany charge for the team
• Track and report marketing expenses against budget
• Plan and organize customer and team events as required
• Prepare and process routine forms, documents and correspondence, such as time sheets, requisitions, purchase orders, transmittal forms, etc.
• Set up and maintain files of documents and records, ensuring accurate and logical organization of files; control confidentiality of files as necessary.
• Other ad hoc support to the team

Education / Experience

• Bachelor degree in English or Administration
• At least 2+ years in a team support or administrative support role
• Preferably secretarial experience with multinational companies gained in the supply chain areas

Top Competencies

• Excellent written and oral English & Chinese skills
• Proactive and good at problem solving
• Planning & Organizing
• Thinking Systematically
• Establishing Collaborative Working Relationships / Team Player
• Project Execution/Follow-up

Other Skills/Knowledge/Abilities

• Self Starter
• Communicating Effectively (both verbal and written)
• Proficiency with standard business software (i.e. Excel, Word, Powerpoint, Lotus Notes)

 

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