[上海]Hays 招聘 RECEPTIONIST/ADMINISTRATOR & OFFICE ADMINSTRATOR/SALES ADMINISTRATOR & Internal Rec

 

Company Introduction:

Hays is the leading global specialist recruiting group. It is the expert at recruiting qualified, professional and skilled people worldwide. It operates across the private and public sectors, dealing in permanent positions, contract roles and temporary assignments.

 

As at 30 June 2011, Hays employed 7,620 staff operating from 255 offices in 31 countries across 20 specialisms. For the year ended 30 June 2011, Hays reported net fees of £672 million and operating profit of £114 million and placed around 60,000 candidates into permanent jobs and around 190,000 people into temporary assignments. 31% of Group net fees were generated in Asia Pacific.

 

Hays operates in the following countries: Australia, Austria, Belgium, Brazil, Canada, Colombia, China, the Czech Republic, Denmark, France, Germany, Hong Kong, Hungary, India, Ireland, Italy, Japan, Luxembourg, Mexico, the Netherlands, New Zealand, Poland, Portugal, Russia, Singapore, Spain, Sweden, Switzerland, UAE, the United Kingdom and the USA.

 

RECEPTIONIST/ADMINISTRATOR

*A UK listed world's leading executive search firm

*International working environment

*Bases in Shanghai

 

Hays is a UK listed company, employ of Choice for Women 2010, Asia Pacific's largest group of specialist recruitment consultancy with 45 locations across the APAC region.  It is the expert at recruiting qualified, professional and skilled people worldwide.

 

We are currently planning to aggressively expand our operation in mainland China with ongoing exciting and challenging positions available. Thus, we are seeking talented people to join Hays to provide administrative support to our business. You will provide coverage to the front desk during regular business hours, which includes answering route phone calls and taking message, as well as greeting visitors in a professional manner. Other logistics like sorting and distributing incoming mail and packages are also necessary. As an expert at recruiting industry, you will face with elites from every work of life.

 

As the successful applicant, good English language skills are required both in writing and speaking. College degree or above and familiar with Microsoft Office (Word, Excel, and Outlook) is a must. Team player with excellent communication, interpersonal and organization skills will make you outstand. 

 

Interested in more details regarding Hays and the internal job opportunities, please send your updated resume to Nicole Qin via Nicole.qin@ or 86 021 23229635 
 

 

OFFICE ADMINSTRATOR/SALES ADMINISTRATOR

 

Data processing

·         Timely and accurate input of customer information on the database

·         Generate, amend and attach candidate resumes

·         Input job specifications onto the Ops System

·         Raise appropriate “non-standard” correspondence in response to candidate and client enquiries as requested by consulting staff

·         Generate and send e-shots and mailers, as requested by consultants

·         Scan and upload relevant materials (such as TOB, Candidate Registration forms, Offer letters) on Ops System

·         Report duplicates of organisation/candidate/contact in system to the management  for further actions

 

Administration

·         Handling teams inbound telephone calls effectively and efficiently

·         Co-ordinate client and candidate functions as requested

·         Undertake filing, faxing and photocopying as required

·         Ad-hoc duties as requested

·         Updating weekly and monthly team meeting minutes

·         Generate various reports from Onetouch for managers

·         Back up as receptionist during lunch hour

·         Contracts follow-up, uploading, coding

·         Make Powerpoint presentation for client meeting

 

Advertising

·         Assist in preparing and translating English advertisements to Chinese advertisements then upload to job boards.

·         Assist in preparing and sending eshots

·         Assist in preparing advertising copy for relevant positions as directed by consulting staff in accordance with marketing policies and deadlines

·         Liaise with marketing department regarding advertising copy and deadlines

·         CVs downloading from external job boards

·         Assist to coordinate with marketing for various event

 

Critical Processes & Compliance

·         Demonstrate commitment to Critical Processes

·         Conduct weekly office audits for the following to ensure 100% compliance:

o  Reference checks

o  TOB Variation and/or TOB uploaded to Ops System

o  Declaration of own free will when necessary

o  Aftercare calls/checks

·         Initiate and follow up any remedial action to ensure adherence to Critical Processes and Compliance

·         Escalate any non-compliance issues to Management

 

 

 

Interested in more details regarding Hays and the internal job opportunities, please send your updated resume to Nicole Qin via Nicole.qin@ or 86 021 23229635 

 

 

 

Internal Recruitment Coordinator, China

 

Reporting to

Internal Recruiter, China

 

Role objective

Provide administrative support to Internal Recruitment in China

 

Job Description

·         Post and update recruitment adverts in a professional way on websites (Chinese and English) - internal intranet, , job-boards and LinkedIn and etc.

·         Ad hoc support to Internal Recruiter as required

·         Assist in candidate sourcing via Linkedin, Zhaopin CV downloading, cold calling and social network approach as required

·         Assist in candidate screening for potential Corporate Services, Researchers and Associate Consultant from Assessment Centre (if required)

·         Assist internal recruiter / line managers with the interview arrangement, candidate feedback delivery after interview, closely follow up the hiring process

·         Assist or liaise with other internal recruitment coordinator  in the preparation and set up of Assessment Centres (printing, sending invites and data collection, candidate confirmation)

·         Assist with the administration of internal vacancies, including the collection of candidate checks/compliance before on-boarding

·         Assist with the planning and preparation of campus recruitment activity

·         Assist to set up the internal candidate database (by spreadsheet or OneTouch internal recruitment system - tbc)

·       Developing and maintaining recruitment channel by logging in student BBS and referring potential candidate from universities for intern position

·         Regularly update internal recruitment statistics and reporting as required

·         Filing/ internal database maintenance

 

Skills & competencies

·         Demonstrates behaviour which supports the Hays values: Expert; Ambitious; Inquisitive; Passionate about People

·         Strong commitment to exceptional customer service

·         Demonstrates discretion at all times

·         Demonstrated skills in Word, PowerPoint and Excel (Advance: v-lookups, setting up formulas would be a preference)

·         Effective communication and interpersonal skills, strong English and Chinese skills – written and verbal

·         Demonstrates excellent initiative and problem solving ability

·         Grade 3 students (at least 3 days / week)

 

 

Interested in more details regarding Hays and the internal job opportunities, please send your updated resume to Nicole Qin via Nicole.qin@ or 86 021 23229635 

 

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