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KEY ACCOUNTABILITIES
1. Organize and expedite flow of work through Site Management office. Initiate follow-up actions.
2. Schedule appointments, travel as specified by Site Director.
3. Arrange meetings and conferences, including agenda preparation, meeting room booking and preparation.
4. Prepare weekly BMT meeting minutes, and PowerPoint presentations.
5. Organize and maintain files of Site Director’s correspondences, records, etc., follow up on pending matters.
6. Screen telephone calls, answer routine questions, take messages and refer callers to an alternative source in the absence of Site Director.
7. Prepare and update monthly KPI report.
8. Update monthly Beijing site news.
9. Visitors receiving and site visit arrangement.
10. Company car daily arrangement.
11. Other works assigned by site director.
REQUIREMENTS
Education / Experience
1.University degree with English or administration major.
2.Proficient PC operation skills (PowerPoint, Word, Excel etc.)
3.Experience in secretary or administration (preferred)
Technical skills &Competencies / Language
1.Fluent English in speaking and writing
2.Good skills on communication, coordination and time management.
3.Conscientious, dedicated and a good team worker.
4.Reliable, honest, able to keep information confidential