[上海]马来西亚驻上海总领事馆

JOB VACANCY

CONSULATE GENERAL OF MALAYSIA IN SHANGHAI

(VISA SECTION)

 

    JOB TITLE:  ADMINISTRATIVE ASSISTANT

 

 

MAIN RESPONSIBLITIES:

 

1. Responds promptly and courteously to inquiries received over the counter, telephone and email about visa qualification and application.
2. To performs a wide variety of clerical functions and duties pertaining to visa processing as follows:
   1. pre-screening of visa forms for completeness of information;
   2. performs data verification of visa applications using electronic and manual information systems;
   3. printing visas and distributing passports;
   4. Liaising with service provider who provides visa services support;
   5. Responds to online information request and provide appropriate information; and
   6. Maintains appropriate filing of applicable receipts, reports and statistics.

 

1. To assist the application of Malaysian passport and emergency certificate.
2. To assist on receiving payment and issuing receipt.
3. To work closely with local authorities or relevant department on related immigration matters.
4. To acts as an interpreter for visa applications when required.
5. To perform any other administrative and clerical duties as assigned by Consulate General, Visa Officer or appropriate supervisor from time to time.

 

 

REQUIREMENT:

 

1. (Education) Diploma or above in administrative/management or related fields.
2. (language proficiency) Fluent written and spoken English is required. Able to provide translation of English and Chinese.
3. (Job Knowledge) Must have general knowledge of Malaysia visa process procedures.
4. (Skills and abilities) Must possess excellent customer service skills and the ability to adjust to change, ability to work in a team, and handle complex or difficult situations independently under minimal supervision.
5. (Additional Skills) Information technology and computer skills including words processing and spreadsheet.

 

Interested candidates may submit your resume with photo to the following email: shanghai@imi.gov.my