Internship Positions/Maternity Cover
– CBBC Shanghai
China-Britain
Business Council
Location: Shanghai
Commencing: June 2019
Duration: 6 months
Allowance: Competitive allowance range between RMB 3000 - 5000,
based on matched qualification and experiences
The China-Britain Business Council
(CBBC) is the leading organisation helping UK companies of all sizes and
sectors, whether new entrants or established operations. CBBC has worked with
China for over 60 years and our team has extensive experience of doing business
there. We offer practical in-market assistance, services, industry initiatives
and a membership programme delivering access, market intelligence, seminars,
and networking through our network of 13 locations in China and 11 in the UK.
CBBC works closely with a range of
partners across the UK and China, including the UK Department for International
Trade (DIT). For more information about
us, please visit our website at ww***org[点击查看].
Main duties and responsibilities
CBBC is seeking a full-time maternity
cover to assist the Finance and Admin team in the Shanghai office. The intern/maternity
cover will be reporting to the Finance and Operation Manager, East China and
will assist with a variety of tasks and activities of operation team.
Working
scope:
-
Handle
CBBC SH office Security/Admin maintenance, such as answering operator, booking
meeting room via outlook, connecting with office cleaner, booking office
stationary on monthly basis, arranging courier including package collecting and
documents delivering. And other admin tasks assigned based on requirement.
-
Handle
company business travel arrangement service including the reservation of air
ticket, train tickets, hotel, car...as well as offer collection service of
travel expenses for directors/executive directors and ensure all business
travel bookings align with company financial policy.
-
Play
the role for Shanghai office IT support, work closely with IT manager in
BJ/locally IT outsourcer to make sure all IT equipment running well. (copy
machine, IT server, all staffs laptop and desktop)
-
Support
to complete admin preparation for new staffs(IT setup, extension number checking,
building entrance guard card/office entrance guard card/printing card
preparation, name card printing…) Also support to complete admin part of exit
process for exit staffs.
-
Support
to collect all related information from difference sector lead which need use
CBBC REP LOGO and would like to organize the activity in the name of CBBC REP
office and get the approval from management team.
-
Maintain
communication with PSB, CCPIT to make sure all the documents which declared to
government authorities hits the deadline and latest regulation. And learn the
latest policy from difference government authorities then upload the approved
materials to relevant website.
-
Support
REP office income declaration and visit ICBC Bank to submit the declaration
documents, and the get the bank statement from bank on site monthly.
-
Support
to issue the Fapiao for CBBC REP office from tax bureau (For example: COC event held in Shanghai last year, we need raise all ticket invoices from local
tax bureau)
-
Handle
all admin bill receives from difference suppliers, such as landlord, copy
machine rental company, stationary provider, travel agency…generate Purchase
Order, get the formal Fapiao and finally pass to finance manager to process the
payment.
-
For
core team staffs, check Shanghai staff’s expense 1st review which enclosed
their line manager’s expense approval. For locally Launchpad staffs, check
expense 1st review as well as seeking for their line manger’s approval and
finally pass to finance manager to process the payment.
-
Support
finance manager to issue the Fapiao for
CBBC WOFE and visit tax bureau when she is super busy.
The intern/maternity cover will
report to the Finance and Operation Manager, East China.
The ideal candidate will meet the
following criteria:
-
Diploma holder, major in English or
administration; knowledge and experience in office Admin and finance are
preferred;
-
Good command of both written and
spoken English;
-
Skillful in Microsoft Office;
-
Self-motivated, proactive and open
minded;
-
Willing to assist other
departments/staff for any urgent issues;
-
Well organised, and ability to work
efficiently in order to meet deadlines and requirements;
-
Superior attention to details;
-
Excellent inter-personal and
communication skills;
-
Capable of assuming Office
receptionist/Office Assistant role.
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