职位描述：
JOB RESPONSIBILITIES:
Coordinating with other admin. Staff, supervisors and managers to provide necessary supports on daily operations and management.
Daily issues: preparing name cards, office supplies, gifts, contact list, hotel and air ticket reservation, etc.
Arranging meeting rooms.
Coordinating with other department on labor union issues.
Organizing routine company events such as, meeting, dinner, party, etc.
Handling issues on social insurance, foreign labor affairs & temporary residence permits.
Keeping the office clean and tidy as a whole.
Helping Client Service Dept. (Hong Kong or Shenzhen) for seminars and training arrangement.
Preparing audit documents, including making copies, faxing etc.
Tracking audit folders: making sure all auditor folders are submitted at least once a month; checking 10% of the folders submitted by all Shenzhen auditors each month and keep a record; giving feedbacks to auditors and management about the quality of the folders; making sure all folders are well organized; locating folders requested by management; cleaning up the outdated folders.
Trip expenses reimbursement:
Collecting all trip expense invoices including telephone invoices on a monthly basis;
Printing the actual trip expense statement for each auditor and checking all invoices against the expense statement;
Packing up all expense statements and invoices, and passing them to Financial Dept.
Creating an Amex statement summary and double checking the expense statements against the invoices.
Providing back-up supports to other office staff.
EXPERIENCE/EDUCATION REQUIRED:
College or University Degree
Good command of English with English as working language
Strong communication skills, verbal and written;
Must be knowledgeable in use of computer applications, such as, MS Word, Excel. Must be willing to update skills as needed.
Being patient, diligent and honest.
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